PROVINCIAL ADMINISTRATION: LIMPOPO DEPARTMENT OF PUBLIC WORKS, ROADS AND INFRASTRUCTURE
POST 33/163: ADMIN CLERK: AUXILIARY SERVICES REF NO: S.4/3/8/76
Component: Corporate Services
SALARY : R216 417 per annum (Level 05)
CENTRE : Vhembe District
REQUIREMENTS : A qualification NQF level 4 as recognised by SAQA. Valid driver’s license, except for applicants with disabilities.
Knowledge: Basic knowledge of relevant Public Service.
DUTIES : Render administration clerical support of fleet services: Receive and provide GG allocation to use during and after normal working hours, Record, organise, store, capture and retrieve correspondence and data in relation to fleet management, Update fleet management registers and statistics, Handle routine enquiries, Make photocopies and receive or send facsimiles, Distribute documents/packages to various stakeholders as required, Keep and maintain the filing system for the component, Type letters and/or other correspondence when required, Keep and maintain the incoming and outgoing document register of the component. Place order: receive request of goods from the end user. Receive stock from the supplier: Verify stock received against the invoice. Sign off the invoice for received goods. Update and maintain register of suppliers. Capture goods in registers databases. Receive stock into the system. Capture the received stock into the system. Verify and update the register in line with the system stock. Issue goods to end users. Receive request of goods from the end user (LOGIS FORM). Issue the stores on the system. Issue the stores to end user. Receive issuing form back from the end-user. File the issuing form.
ENQUIRIES : Mr MF Mavhungu, Ms NM Mathivha Tel No: (015) 963 3790
POST 33/164: ADMINISTRATION CLERK REF NO: S.4/3/9/75
Component: Finance SALARY
CENTRE : R216 417 per annum (Level 05)
REQUIREMENTS : : Mopani (Phalaborwa Stores) A qualification at NQF level 4 as recognised by SAQA. Valid driver’s license, with the exception of applicants with disabilities.
Knowledge: Basic knowledge of general administration duties, practices as well as the ability to capture data, operate computer and collecting statistics, Basic knowledge and understanding of the legislative framework governing the Public Service, Basic knowledge of work procedures in terms of the working environment.
DUTIES : Render administration clerical support on office services and accommodations: Liaise with internal and external stakeholders in relation to procurement of goods and services, Obtain quotations, complete procurement forms for the purchasing of standard office items, Stock control of office stationery, Keep and maintain the asset register of the component (district offices). Provide personnel administration clerical support services within the component: Maintain a leave register for the component, Keep and maintain personnel records in the component, Keep and maintain the attendance register of the component Render financial administration support services in the component: Capture and update expenditure in component, Check correctness of subsistence and travel claims of officials and submit to manager for approval, Handle telephone accounts and petty cash for the component.
ENQUIRIES : Mr MF Mavhungu, Ms NM Mathivha Tel No: (015) 963 3790
POST 33/165: ADMIN CLERK REF NO: S.4/3/9/76
Component: Finance Management
SALARY: R216 417 per annum (Level 05)
CENTRE: Vhembe District
REQUIREMENTS : A qualification at NQF level 04 as recognised by SAQA. Valid driver’s license, with the exception of applicants with disabilities
Skills and Knowledge: Job knowledge. Communication. Interpersonal relations. Flexibility. Teamwork. Technical Competencies: Computer Skills. Planning and organization. Language. Good verbal and written communication skills. Core And Process Competencies: Basic knowledge of supply chain duties, practices as well as the ability to capture data, operate computer and collecting statistics. Basic knowledge and understanding of the legislative framework governing the Public Service. Basic knowledge of work procedures in terms of the working environment.
DUTIES: Render administration clerical support of roads maintenance: Receive documentation for roads maintenance, Record, organise, store, capture and retrieve correspondence and data in relation to roads maintenance, Update registers and statistics, Handle routine enquiries, Make photocopies and receive or send facsimiles, Distribute documents/packages to various stakeholders as required, Keep and maintain the filing system for the component, Type letters and/or other correspondence when required, Keep and maintain the incoming and outgoing document register of the component. Render administration clerical support on office services and accommodations: Liaise with internal and external stakeholders in relation to procurement of goods and services, Obtain quotations, complete procurement forms for the purchasing of standard office items, Stock control of office stationery, Keep and maintain the asset register of the component. Provide personnel administration clerical support services within the component: Maintain a leave register for the component, Keep and maintain personnel records in the component, Keep and maintain the attendance register of the component, Forward component leave form to corporate services. Render financial administration support services in the component: Check correctness of subsistence and travel claims of officials and submit to manager for approval
ENQUIRIES : Mr R Mashele, Ms KS Mabunda, Ms P Bila Tel No: (015) 811 4000/4070/4075
POST 33/166 : REGISTRY CLERK- RECORDS MANAGEMENT REF NO: S.4/3/8/80
Component: Corporate Services
SALARY : R216 417 per annum (Level 05)
CENTRE : Capricorn District – Polokwane District
REQUIREMENTS: Office A qualification at NQF level 4 as recognised by SAQA. Valid driver’s license, with the exception of applicants with disabilities.
Knowledge Of: Basic knowledge of registry duties, practices as well as the ability to capture data, operate computer and collecting statistics. Basic knowledge and understanding of the legislative framework governing the Public Service. Basic knowledge of storage and retrieval procedure in terms of the working environment. Generic Competencies: Job Knowledge. Communication. Interpersonal relations. Flexibility. Teamwork. Accuracy. Aptitude of figures. Technical Competencies: Computer operating skills. Planning and organization. Language. Good verbal and written communication skills. Basic Numeracy skills. Ability to perform routine tasks. Ability to operate office equipment.
DUTIES : Provide registry counter services: Attend to clients. Handle telephonic and other enquiries received. Receive and register hand delivered mail/files. Handle of incoming and outgoing correspondence: Receive all mail. Sort, register and dispatch mail. Distribute notices on registry issues. Render an 126 effective filing and record management service: Opening and close files according to record classification system. Filling/storage, tracing (electronically/manually) and retrieval of documents and files. Complete index cards for all files. Operate office machines in relation to the registry function: Open and maintain franking machine register. Frank post, record money and update register on a daily basis. Undertake spot checks on post to ensure that no private posts are included. Lock post in postbag for messengers to deliver to post office. Open and maintain remittance register. Record all valuable articles as prescribed in the remittance register. Hand delivers and signs over remittances to finance. Send wrong remittances back to sender via registered post and record reference number in register. Keep daily record of amount of letters franked. Process documents for archiving and/disposal: Electronic scanning of files. Sort and package files for archives and distribution. Compile list of documents to be archived and submit to the supervisor. Keep records for archived documents.
ENQUIRIES : Ms Ledwaba RE, Ms. Hanyane NP, Mr Seleka BN, Mr. Moabelo MJ, Mr. Mabilo MM and Ms. Motsai S Tel No:(015) 284 7570/7586/7663/7607/7627,7262
POST 33/167 : REGISTRY CLERK REF NO: S.4/3/5/4
Component: MEC Support
SALARY : R216 417 per annum (Level 05)
CENTRE : Head Office - Polokwane
REQUIREMENTS : An NQF level 04 qualification as recognised by SAQA. One (1) to two (2) years’ experience with Record Management will be added advantage. Valid driver’s license with the exception of persons with disabilities.
Knowledge: Knowledge of record management, record keeping and archive procedures. Knowledge of the National Archives Act and the MIS prescripts and procedures. Good communication. Basic computer skills. Ensure the smooth, efficient and effective flow of documents (receive and distribute) between the office of the executive authority, the department and other structures like cluster committees, external role players: Receive and distribute post and documents.
DUTIES : Record documents in the required databases/registers. File all documents in accordance with the relevant prescripts like the National Archives Act and the MIS prescripts. Render a general support function in the office of the executive authority: Render assistance with logistical arrangements. Assist with the distribution of Cabinet/Executive Council memoranda. Assist with document reproduction and facsimile services. Control stocks and stationary as chief user clerk for the executive authority’s office. Study the relevant Public Service and departmental prescripts/policies and other documents and ensure that the application thereof is understood properly: Remain up to date with regard to the applicable prescripts/policies and procedures that apply to his/her work terrain. Remain abreast with the procedures and processes applicable to the office of the executive authority.
ENQUIRIES : Ms K Kganakga Tel No: (015) 287 5600
APPLICATIONS: Department of Public Works, Roads and Infrastructure: Private Bag X9490 Polokwane, 0700 or hand delivered at Works Tower Building, No. 43 Church Street, Polokwane, 0699.
For Capricorn District: Private Bag X9378, Polokwane 0700 Or hand deliver at 15 Landros Mare street, next to Correctional Services. For Mopani District: Private Bag X576, Giyani, 0826 or hand deliver at 570 Parliamentary Building, Giyani.
For Sekhukhune District: Private Bag X02, Chuenespoort, 0745 or hand deliver at Lebowakgomo Zone A, next to traffic department.
For Vhembe District: Private Bag X2248, Sibasa, 0970 or hand deliver at Cnr. Traffic and Raluswielo Street, Sibasa. For Waterberg District: Private Bag X1028, Modimolle, 0510 or hand deliver at Cnr. Thabo Mbeki & Elias Motsoaledi Street.
Applicants may also send applications to the following email address: recruitment@dpw.limpopo.gov.za or through the following website https://erecruitment.limpopo.gov.za .
The application on recruitment system should be accompanied by recent comprehensive CV (previous experience must be comprehensively detailed, i.e. positions held and duration/dates) as well as copies of all qualifications, Identity Document and valid driver’s license only. Failure to attach copies and required documents will result in the application not being considered/disqualification.
CLOSING DATE : 04 October 2024 at 16:00
NOTE : Applications must be submitted on a duly completed prescribed Z83 application for employment form (2021 version) obtainable from any public service department or can be downloaded from www.dpsa.gov.za. Applications must be accompanied by a detailed CV. Applicants are not required to submit copies of qualifications and other relevant documents on application except when applying through the e-recruitment system. All fields in Part A, Part C and Part D of the Z83 form should be completed. In Part B, all fields should be completed in full. Part E, F & G applicants often indicate “refer to CV or see attached”, this is acceptable as long as the CV has been attached and provides the required information. Applicants with foreign qualifications remain responsible for ensuring that their qualifications are evaluated by the South African Qualifications Authority (SAQA). Successful incumbent will be expected to sign a performance agreement within one month after assumption of duty. The successful candidate will also be required to disclose his or her financial interests in accordance with the prescribed regulations. Shortlisted candidates for SMS posts will be subjected to a competency–based assessment and a technical exercise that intends to test relevant technical elements of the job, the logistics of which will be communicated by the Department. All shortlisted candidates will be subjected to a security clearance and verification of qualifications. The course is available at the NSG under the name Certificate for entry into SMS and the full details can be obtained by following the link:https://www.thensg.gov.za/training-course/sms-pre-entryprogramme/ and the SMS pre-entry certificate is submitted prior to appointment. The recommended candidate for appointment will be subjected to Personnel Suitability Check for security reasons. Failure to comply with the above requirements will result in the disqualification of the application. The Department reserves the right not to make any appointment(s) to the posts advertised. The employment decision shall be informed by the Employment Equity Plan of the Department. Correspondence will be limited to shortlisted candidates only. If you do not hear from us within three (3) months after the closing date, please consider your application as being unsuccessful. However, should there be any dissatisfaction, applicants are advised to seek reasons for the above administration action in terms of Promotion of Administrative Justice Act (PAJA), Act No. 3 of 2000. The department will not carry any related costs (transport, accommodation or meals) for candidates attending interviews. The Department of Public Works, Roads and Infrastructure is an equal opportunity and affirmative action employer. Women and people living with disabilities are encouraged to apply.
Download Z83 Forms
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