Job title: Filing Clerk
Type: Permanent ☐ Fixed Term ☒ Temporary ☐
Location: ILTBRU, Jose Pearson TB Hospital
Closing date: 11 October 2024
Submit detailed CV to: vacancies36@witshealth.co.za
Advert reference number: FC001JPTBH
Main purpose of the job: To provide general administrative and clerical support to the various Research project(s)
In accordance with our Employment Equity goals and plan, preference will be given to suitable applicants from designated groups as defined in the Employment Equity Act 55 of 1998 and subsequent amendments thereto.
Key performance areas
•Retrieving relevant files from the different locations at site and submitting the files to the filing system daily. •Scan relevant documents obtained into the ILTBRU Drive daily •Return files to the relevant storage facility once the scanning is completed. •Filing of files in an organized manner – i.e. ensure that returned files are filed according to different studies filing system, (Adhere to the filing system of each study). •Assisting with printing of study related documentations as and when required. •Log the relevant information of the scanned/collected files on the relevant Data tracking log. •Track files i.e. ensure that files are not misplaced between the administration team and the data team. •Filing of files according to the relevant storage facility’s filing system as and when required. •Upkeep and organizing of filing room so that files can be easily retrieved at any point of time •Take ownership and accountability for tasks and demonstrates effective self-management. •Follow through to ensure that quality and productivity standards of own work are consistently and accurately maintained. •Maintain a positive attitude and respond openly to feedback. •Take ownership for driving own career development.
Required minimum education and training
Grade 12
Required minimum work experience
Minimum 1 year experience in office administration
Desirable additional education, work experience and personal abilities
A relevant qualification in Office / Business Administration.
Exceptional organisational and administrative skills with working knowledge of Microsoft Office.
Able to maintain confidentiality, tact and professionalism always.
Self-motivated, able to work independently and work as part of a multidisciplinary team.
Should you be interested in applying for this vacancy, please send an email to vacancies36@witshealth.co.za.
The subject heading of the email must read FC001JPTBH and the job title of position applying for.
Please include the following documentation:
A cover letter (maximum one page) that clearly states which vacancy you are applying for
A detailed CV.
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