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Hospital Management Personal Assistant for BusaMed

Closing date : 11 April 2025

Department : Management




The incumbent will be responsible for co-ordination of the administration of the management suite. This includes but is not limited to: 


  • Answering and screening of calls and liaising with clients competently

  • Preparing correspondence as requested by executive team

  • Handle correspondence and communication on behalf of executive team

  • Liaise with clients, vendors and other stakeholders

  • Manage executives ‘calendars and scheduling appointments

  • Coordinate travel arrangements and accommodations

  • Taking accurate and complete minutes of meetings and circulating to all stakeholders

  • Preparing management presentations and documentation / slides

  • Perform administrative tasks such as filing, data entry, and record-keeping

  • Coordinate marketing and promotional activities to achieve marketing objectives in line with the marketing plan and budget

  • Update and maintain surgeon information on a yearly basis

  • Provide administrative support to the management team

  • Maintain confidentiality and discretion in handling sensitive information


Requirements


  • Grade 12 or equivalent NQF level 4 qualification

  • National Diploma in Secretarial studies or Public Relations will be advantageous


Work Experience


  • Minimum of 2 to 3 years Personal Assistance experience

  • Working experience in private healthcare or healthcare funding industry will be advantageous

  • Working experience on SAP will be advantageous


Knowledge


  • Knowledge of medical aid admitting protocol would be advantageous

  • Competence in software like MS Office and other relevant tools

  • Valid drivers’ license

  • Excellent verbal and written communication skills

  • Must be able to multitask and function independently.


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