RECEPTIONIST (SOMKHELE)
Work Level Skilled Job Type Contract Salary Market Related Duration 6 - 9 Months EE Position No Location Somkhele
Reference Number SOMRAUG012023
Description The Receptionist serves as AHRI’S first point of contact and is therefore is an important frontline person who needs to project an excellent image of the organisation. It is therefore essential that the Receptionist is presentable, deals with customers (both internal and external) politely and in a friendly manner, is approachable and informative. The Receptionist is also expected to assist with other business support duties, including but not limited to, event planning, hospitality and administration as directed by the line manager.
Duties and responsibilities Reception •To answer phone calls promptly •To take accurate messages and distribute it accordingly •To keep the reception area tidy •To greet and welcome colleagues and visitors •Respond to any ad hoc telephonic or walk-in enquiries •Direct visitors to relevant department/ person •To manage bookings of meeting venues •Sending and receiving internal mail and mail packages •Sending and receiving couriered documents / packages •Receiving deliveries
Administrative •Ensure the telephone list on the intranet is up to date •Updating monthly spreadsheets / reports as required •Photocopying and printing bulk copies •Binding and laminating documents •Ordering stationery / office consumables •Upload Airtime and data requests •Ensure coffee / tea station is clean and in working order •Obtain quotes when required •Assist with arranging and setting up of events / functions •Assist with other business support duties when requested by line manager
Facilities •Assist with monitoring the BMS System (Building Management System) •Assist with the monitoring and follow up of the Facilities Help Desk •Assist with access control into KTB building •Assist with FM emails
Requirements
1. Matric Certificate or equivalent
2. Office Admin certificate
3. 2 years’ experience working as a receptionist
Closing date for applications: 05 September 2023
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