Team Assistant
Location: Secunda, South Africa
Job ID 6040
Closing date 8 November 2024
City/Town Secunda, Mpumalanga
OME EOP: Secunda Ops
Company: Sasol
Sasol is a global integrated chemicals and energy company with a 70-year heritage. Through our talented people, we use our expertise and selected technologies to safely and sustainably source, manufacture and market chemical and energy products globally. When you join Team Sasol, you are joining a company that puts people at the center of everything we do.
Sasol invests in its employees along every stage of the career path and offers development opportunities to help you cultivate your career in a culture that embraces diversity and inclusion.
Purpose of Job
To provide administrative/secretarial services to the relevant team thereby also assumes responsibility for general departmental operations. To play a vital part in the administration and smooth-running of the team. To provide high level support services that impact the effectiveness of the managers and functional area. To maintain confidentiality, discretion, tact, diplomacy, and professionalism in dealing with internal and external customers. To help managers and their teams make the best use of their time by assisting with their secretarial and administrative tasks.
Key Accountabilities
Manage day to day operational and administrative duties to provide support to the team. Arrange meetings, prepare agendas and keep complete and accurate minutes. Facilitate the workflow of managers by managing their diaries. Assist with the compilation and preparation of submissions. Issue approved discussion and management reports on same day or day after approval including updating thereof in the reporting module. Ensure all documentation distributed have a professional appearance, are free of review notes, mark-ups, spelling errors and comply with all format and branding requirements. Assist colleagues with correct report distribution by keeping the distribution list up to date with changes. Serve as a departmental resource for word processing, power point and spreadsheet application. Produce departmental correspondence and documents and maintain presentations, records, spreadsheets and databases. Manage the departmental travel and accommodation (local and abroad). Arrange both in-house and external events such as conferences, meetings. Log IT and operational problems and requests on behalf of the team and ensure that they are resolved. Answer telephone to take messages and respond to inquiries within assigned scope of responsibility. Develop and carry out an efficient documentation and filing system in order to maintain accurate storage and distribution of departmental records and files. Complete forms in accordance with company procedures. Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints. Maintain schedule and arrangements for activities such as purchase, receipt, dispatch, and delivery of goods and services. Load PRs and invoices and follow-up on payments.
Formal Education
Grade 12 or Relevant Admin Certificate
Post Matric qualification will be advantageous
Advanced knowledge of Microsoft Office (Word, Excel and PowerPoint) and telephone protocol.
Computer literate with the ability to learn new software applications.
Working Experience
Experience: 2+ relevant years
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