PYEI Intern (40 hours per week) (contract appointment: 6 months) X20 Positions (Job ID: 4956) Bloemfontein and Qwaqwa Campus - (686)
Job Title PYEI Intern (40 hours per week) (contract appointment: 6 months) X20 Positions (Job ID: 4956) Bloemfontein and Qwaqwa Campus
Organizational Unit University of the Free State -> Registrar -> Deputy Registrar: Student Academic Services -> Student Academic Services
Contract Type Contract
Occupational Level Temporary
Location Bloemfontein Campus - Bloemfontein, FS ZA (Primary), Qwaqwa Campus - Qwaqwa, FS ZA
Closing Date 10/12/2022
Assumption of duties: 01 January 2023 / 01 February 2023
Salary: A stipend of R5000 will be paid per month.
Description Please note that only graduates from/around Bloemfontein/Qwaqawa will be considered for this opportunity. The purpose of the internship programme is to offer unemployed university graduates (diploma/degree) with no relevant work experience the opportunity to obtain practical workplace exposure and experience in their specified disciplines. This opportunity forms part of the Presidential Youth Employment Initiative (PYEI)-Higher Education Employment Initiative (HEEI), which forms part of the Presidential Employment Stimulus (PES), seeking to mitigate the devastating economic challenges brought about by the COVID-19 pandemic. Youth between the ages of 18 and 35, who are currently unemployed, not studying full time, nor receiving any form of a government grant (including NSFAS) and young people living with disability and women, are eligible and encouraged to apply for this enriching experience. Applicants in a debt repayment agreement for fees owed to the university may also apply. This opportunity is only available to South African Citizens and permanent residents. Duties and responsibilities:
Provide professional friendly customer service via email and telephone.
Assist with all registration-related activities.
Process registration forms.
Provide daily administrative support, including data capturing.
Ensure that all precautions for data confidentiality are maintained.
Identify missing data, inconsistencies and correct errors.
Handle general inquiries (telephonic, walk-in, written, and electronic).
Make use of the library FAQ’s website information and data sources in order to ensure consistent and accurate responses to customers.
Escalate complaints and non-standard queries to the appropriate line manager.
Ensure a one-day turnaround time in response to customer queries.
Assist with examination administration duties.
Work overtime as and when required.
Demonstrate data capturing speed and accuracy.
Accurate administration of academic records.
Interrogate registrations, deviations, recognitions, etc.
Evaluate if the student meets the criteria for registration, deregistration, recognitions or exemptions, progression in academic programme and completing the qualification, etc.
Monitor the entire student record administration and faculty processes to ensure consistency and ensuring. that any foreseen problems are prevented or mitigated.
Adhere to the policies, procedures and guidelines.
Attend and complete training sessions and workshops.
Inherent Job Requirements:
A Bachelor’s degree or Advanced Diploma / B.Tech degree / Postgraduate Certificate on NQF level 7
Graduates between the ages of 18 and 35.
Not studying full time, classes preferably after hours.
Must be a South African citizen or permanent resident.
Recommendations:
Proficiency in MS Office
The following criteria apply to the selection of candidates:
Have not participated in any learnership / internship programme.
Willing to sign a learnership / internship agreement with the UFS.
Candidate must be available for a period of six (6) months.
Competencies Key Competencies Required: • Results orientated: - The ability to set high standards, establish tough goals, and to work to achieve success. - The ability to cope with a frequently changing environment and to adapt to evolving situations. • Strategic thinking: - The ability to deal with several activities at a time. - The ability to focus on details, work towards perfection, and approach work in a neat and organised manner. • Business acumen: - The ability to adhere to rules and strictly follow work regulations. - Proficient in using MS Office. • Leading: - The ability to maintain high levels of personal motivation, energy and enthusiasm. - The ability to be cooperative with others, display a good-natured attitude, and encourage people to work together. • Building coalitions: - The ability to interact with others and establish personal connections with people. - The ability to make decisions through consultation, collaboration, and working with close supervision. Required Documents Please ensure all relevant documentation is attached to your application. INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED. *Certified copies must not be older than 6 months
A detailed curriculum vitae and cover letter
Certified copies of all academic records
Certified copies of relevant qualifications (please provide SAQA accreditation in the case of foreign qualifications)
A Certified* copy of your identity document
Proof of registration with a Professional Body (if applicable)
A copy of your driver's license (if applicable)
A service record of your current employer / last employer
Enquiries: For enquiries, please feel free to contact me at 051 401 9814 or email at MakolaCM@ufs.ac.za or Recruit@ufs.ac.za. Additionally, kindly contact 051 401 2979/ 9810/ 9813/ 9848 for assistance.
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